Every buyer answered while you're out showing homes
For agents, brokerages and property managers: replies to buyers and tenants, drafted in Gmail or Outlook from your listings and documents.
Daniel ReyesBuyer, from your listing page
“Is the 3-bed on Maple Street still available? We'd love to see it this weekend. Also, are dogs allowed?”
Drafted by InboxPilot
Hi Daniel, yes, 14 Maple Street is still available, and dogs are welcome with a $300 pet deposit. Pick a Saturday or Sunday showing time with the link below and I'll meet you there.
- Listings: 14 Maple St, active, dogs OK
- Pet policy: $300 deposit
A buyer writes at ten at night from the listing page. A tenant writes when the sink starts leaking. A lender wants the pre-approval by Friday. InboxPilot drafts each answer from your own listings and documents, and you send it between appointments.
Buyers, sellers and tenants, answered from your own files
Price, status, HOA fees and pet rules come from your listing sheet. The buyer gets the real answer and a way to book a showing.
Priya ShahWhat's the HOA fee on the Oak Ridge condo, and is parking included?
- Oak Ridge #4B: HOA $310/mo, 1 parking space
Hi Priya, the HOA is $310 a month and includes one deeded parking space, water and trash. Would you like to see it this week? You can pick a time with my booking link.
Drafted by InboxPilotSendThe first reply shares your booking link. When a buyer goes quiet, a workflow sends a short follow-up two days later, and it stops once they write back.
Your instruction
“When a buyer asks about a listing, reply from the listing sheet with my booking link, and if they haven't replied in 2 days, follow up.”
When
New email · listing inquiry
Checks
Finds the listing in the sheet
Then
- Draft a reply with price, status and the booking link
- Wait 2 days
- Follow up if the buyer hasn't replied
For property managers: rent, lease and repair emails answered from the lease terms, with repair requests forwarded to your maintenance address as they arrive.
Luis MorenoThe kitchen sink in unit 12 is leaking under the cabinet. Can someone come look?
- Maintenance policy: leaks are same-day
- Forwarded to maintenance@
Hi Luis, thanks for telling us. Leaks are same-day for us, so maintenance will call you this afternoon to arrange a visit. Until then, the shut-off valve is under the sink.
Drafted by InboxPilotSendWhen a buyer or borrower sends paperwork, the draft confirms what came in and names what your checklist still needs.
Emma ClarkeAttached are the signed disclosure and my pre-approval letter.
Seller disclosure (signed).pdfPre-approval.pdf- Offer checklist
Thanks Emma, we have the signed disclosure and your pre-approval. The last thing we need before submitting is proof of funds for the earnest money deposit.
Drafted by InboxPilotSend
Priya Shah
What's the HOA fee on the Oak Ridge condo, and is parking included?
- Oak Ridge #4B: HOA $310/mo, 1 parking space
Hi Priya, the HOA is $310 a month and includes one deeded parking space, water and trash. Would you like to see it this week? You can pick a time with my booking link.
Drafted by InboxPilotSend
Your inbox, your listings, your sign-off
Sign in with Google or Microsoft. Drafts appear in the Gmail or Outlook threads your clients already write to.
A Google Sheet of listings that stays current as you edit it, plus disclosures, pet and HOA rules, and your website.
Answers from
- ListingsGoogle Sheet, read when an email arrives
- Pet policy.pdfDeposits and breed rules
- Offer checklist.pdfWhat a complete offer needs
- harborlinehomes.comListing and about pages
Every draft waits for you. On Growth, a workflow can send showing links on its own while offers and negotiations stay in review.
Re: Showing for 14 Maple StHi Daniel, Saturday works. Here's the booking link to pick a time, and street parking is free on weekends.
Waiting for youEditSend- Showing requestsAuto-send
- Offers and negotiationReview
- Tenant repairsReview