your inbox on autopilot

AI email writer for your business

Connect your Gmail, Outlook, or Zendesk account, add your data and let it draft or autoreply to emails 24/7.

Links seamlessly with

GmailZendeskOutlook
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Zendesk LogoZendesk

Trusted by hundreds

See where InboxPilot has been recognized

Trusted by businesses worldwide

Featured in SaasHub, Zendesk, SaasWorthy, AI Enterprise, and Designder

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Emails Drafted

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Hours Saved

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Support Efficiency

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Faster Responses

How It Works

Add your data sources, train the AI Agent, customize it to your liking, and link it to your support accounts.

Import Data

Upload your custom data and add a website for crawling

Train the AI Agent

Train the email chat bot on your data to understand your business

Connect Your Account

Securely link your email account

24/7 Auto-Responses, or Drafts for review

Let the AI draft, or reply to emails round the clock while you focus on important tasks

AI email writer for customer support

InboxPilot is the most advanced AI email writing agent in customer service that can handle your entire email support—on your existing tools.

Custom answers

Custom answers

Create custom answers to specific questions to have more control over your AI agent's response. Learn more about custom actions.

Intelligent AI to human handover

Intelligent AI to human handover

If the AI agent can't help, customers can request a person. They'll then be transferred to one of your support agents. Learn more.

Automate ticket replies

Automate ticket replies

Integrate InboxPilot directly within your Gmail, Outlook, or Zendesk inboxes to automatically resolve support tickets using AI.

Agent instructions

Agent instructions

Control your AI agent's personality and tone of voice to match your brand. Learn more about custom instructions.

Works like the best customer service agents

Inboxpilot is designed to work with your existing tools and workflows.

Hi, I’m having trouble accessing the premium features on my account.

Hi Kate, I noticed your Pro plan expired two days ago. Let me know if you’d like me to renew it and restore access!

Personalized answers

Your AI email writer agent knows who it's talking to.

Instant actions

Your AI email writer agent responds immediately to customer queries with pre-trained knowledge.

Empathetic & on-brand

Your AI email writer agent is trained to be empathetic and on-brand, using your brand voice and tone.

Smart escalations

Your AI email writer agent collects key information and provides detailed summaries to your support team when escalating customer issues.

Observability

See how your AI email writer agent makes decisions and takes actions with full visibility into each step of the process.

Start using the most affordable AI email writing agent today and automate 80% of your tickets

Get set up in minutes, no developers required.

Frequently Asked Questions

I am hesitant to let a chatbot handle my company’s emails. How reliable are its responses?

The answers provided have a strict confidence score when using the auto-reply mode. If the confidence score falls below a certain threshold, the system will escalate the query for you and your team to handle. In draft mode, the confidence score threshold is lower, allowing more leniency as it usually involves a human review before sending the response.

Will you have access to my entire email account?

No. Our system will only access the specific email threads or messages necessary to generate a response. Your personal or sensitive information is never shared with us or any other parties. We do not store email contents, nor do we analyze or use any data outside of the email interactions needed for responses.

Who can read my emails and is my data safe?

No human eye reads your emails—everything is encrypted. We follow strict security measures to protect your data. Your emails are end-to-end encrypted, and we do not store or share your email contents. Only you have access to your emails and the responses generated.

How secure is my data from my integrations?

All processed content from your integrations is stored in isolated containers. All data is encrypted at rest (AES-256) and in transit. Your data is never used for any reason (including AI model training) other than servicing API calls or customer support at your request only.

What is an AI agent?

An AI agent is an artificial intelligence system that can understand natural language conversations and questions, and provide helpful responses based on its training. InboxPilot is an AI agent platform that allows you to build your own personalized AI agent by uploading your own documents, content, manuals, etc. The AI agent then learns from this uploaded content and can answer questions instantly based on the information provided to it.

How is InboxPilot different from ChatGPT?

For all the amazing things ChatGPT can do, it can't access your company's private content or data. So it can't answer question on how your business or products actually work. With InboxPilot, you get the power of ChatGPT, but with an AI agent that knows everything about your company and it's internal or external documentation.

How does the human handover work?

Around 80% of customer support conversations can be resolved by one of our AI agents. But when a question can't confidently be answered by the AI agent, then your customers are given the option to 'Talk to a person'. If they select this option, they are seamlessly transferred to one of your agents within your existing support tool, e.g., Gmail or Zendesk.

Is my data used to train any LLM?

Never.

When does the email chatbot stop replying?

The chatbot will continue to respond as long as the conversation remains relevant and productive. However, it may stop replying if it detects that the conversation has reached a natural conclusion, if the query requires human intervention, or if it encounters topics beyond its capabilities. Additionally, if you decide to jump in and reply to the email yourself, the chatbot will stop replying to avoid duplicate responses.

Are there any additional costs or limits to using your service?

No, it's entirely based on the plan you choose. Each plan gets a number of emails allocated per month, and they reset on the first of every month.

How does the system generate responses to my emails?

When you send an email, our LLM analyzes the content of your message and generates a response based on the context and information it has learned. The model ensures that each reply is tailored to your specific inquiry, offering accurate and helpful answers.

Will the email chatbot understand multiple languages?

Yes, the email chatbot can process and respond in several languages. If you send an email in a different language, the system will respond using the same language the incoming email was received. For specialized language support, a human representative will assist as needed.

Does the email chatbot have the ability to hold a full conversation with the user?

Yes, the email chatbot keeps track of the context of the email thread and answers based on the previously asked questions and relevant data. This allows it to maintain a coherent and meaningful conversation throughout the email exchange.

When does the system flag an email for human intervention?

The system may flag an email for human intervention when it detects sensitive or complex issues, unclear or ambiguous requests, negative sentiment, or specialized inquiries that require specific knowledge beyond the LLM’s capabilities. It may also escalate emails with unusual language, formatting, or technical jargon. Additionally, the system flags a thread for human intervention if the recipient asks to speak to someone, if no relevant answer could be provided, or if the answer provided falls below a confidence score. In these cases, a human representative will review the email and ensure your issue is properly addressed.

How do I connect my website's form to InboxPilot?

To connect your website's form to InboxPilot, you need to link the email account where your form submissions are sent (e.g., Gmail or Outlook) and specify keywords to identify them. In your InboxPilot dashboard, go to the "Connect Email" section and select your email provider. Authorize InboxPilot to access the account receiving your form submissions. Then, in the setup form, under "Reply-Only Keywords (Optional)," enter unique words or phrases from your form emails (e.g., "Contact Form," "Submission ID," or "Support Request") that InboxPilot should look for to process new submissions. Once connected, InboxPilot will monitor that inbox and respond to emails containing those keywords.

What The Internet Says

As an academic and busy mom, it would be a very useful tool to have.

Shoddy_Question_5252
@Shoddy_Question_5252

Would use, and interested to hear more.

man-in-a______
@man-in-a______

Definitely interested in something like this. Please keep posting updates!

Stone_Swan
@Stone_Swan

InboxPilot has transformed how we manage emails! We used to spend 2 hours everyday replying to the same questions that are clearly posted on our website's FAQ

larartofficial
@larartofficial

This sounds super useful, especially for small businesses managing multiple inquiries. Does it allow for customizing the tone or style of replies? Also, how does it handle more complex queries that aren’t covered by the uploaded data?

DifficultySea7590
@DifficultySea7590

Okay, this is clever. I can already imagine how much time this could save with those non-stop support@ emails. Plus, it sounds like a lifesaver for keeping things organized without worrying about missing anything important.

yanshuo
@yanshuo

InboxPilot could really streamline my email management. How do you handle complex inquiries with the chatbot?

William Jin
@WilliamJin